📋 Documents, records, and items to be kept ready for the Social Audit Team (SAFT) school visit:
➡️ 1. Administrative Records
- UDISE+ details updated
- School profile ready
- Teacher profiles and details updated
- Student registration data ready
- Student attendance registers (last 3 months)
- Staff attendance registers (last 3 months)
- Inspection/Visit register (CRC / BRC / BEO / DEO)
➡️ 2. SMC Related Records
- SMC members list
- SMC meeting minutes book
- SMC bank account details
- School Development Plan (SDP)
- SMC resolution book
- SMC training records
➡️ 3. Financial Records
- Samagra Shiksha grant details
- Composite school grant expenditure records
- Library grant expenditure records
- Sports grant expenditure records
- CWSN fund utilization records
- Cash book
- Bank passbook / updated bank statements
- Vouchers and original bills
- Utilization Certificates (UC)
➡️ 4. Student Entitlements
- Free textbooks distributed to all students
- Workbooks distributed
- Uniforms distributed
- Scholarship distribution records
- Transfer Certificates (TC) issued to eligible students
- Record confirming zero admission fees charged
➡️ 5. Infrastructure & Facilities
- Adequate classrooms in good condition
- Safe drinking water facility available
- Functional toilets for boys
- Functional toilets for girls
- Working electricity connection
- Playground available and maintained
- Compound wall or secure fencing
- Ramp facility for accessibility
- Suitable facilities for CWSN students
➡️ 6. Library & Sports
- Functional school library
- Daily newspapers available
- Storybooks and age-appropriate reading material
- Book issuance register maintained regularly
- Sports equipment available
- Active student participation in sports
➡️ 7. Digital & Teaching Facilities
- ICT / Digital classroom infrastructure available
- Functional Smart TV / Projector
- Active usage of Teaching Learning Material (TLM)
- Science & Maths kits available and used
- Implementation of innovative teaching methodologies
➡️ 8. Teacher Matters
- Regular teacher attendance and punctuality
- Structured and effective classroom teaching
- Regular Parent-Teacher Meetings (PTM) conducted
- Up-to-date teacher training records
➡️ 9. Safety & Security
- School Safety Committee formed
- School Safety Plan prepared
- Fully stocked First Aid Box available
- Emergency helpline numbers prominently displayed
- Student complaint/suggestion box installed
- Strict implementation of zero corporal punishment policy
- Sexual harassment prevention measures in place
- Special security measures for the safety of girl students
➡️ 10. Items to Keep Ready on the Day of Social Audit
- All primary and secondary registers
- Updated bank statements
- Verified expense vouchers
- Complete SMC records
- Daily student attendance data
- Photographs of school development works
- Documented best practices and school success reports
Note for Headmasters & Principals:
A social audit is not a fault-finding mission. It is a participatory review process aimed at holistic school development. Kindly ensure all records are transparent, accessible, and ready. Please encourage active involvement from SMC members, parents, and students.